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Accounts Payable

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The Finance Department Accounts Payable Section processes all payments for the City of Thousand Oaks. Invoice payment approval is the responsibility of individual City departments.

Accounts Payable Process:

Invoices ready for payment are approved by individual City departments and forwarded to Accounts Payable for payment. Invoices received by Accounts Payable are processed weekly with checks issued on Wednesday of the following week.

Check Register/Expenditure Approval List

We've made viewing information regarding the City's expenses easier.  The current weekly check register is listed below by issue date. Previous check registers are available in the City's Imaging System.

 

9/24/2020 -  9/30/2020

For additional information, please contact Accounts Payable at accountspayable@toaks.org.

Outstanding Checks:

Accounts payable checks issued by the City of Thousand Oaks that have not been cashed and are more than 180 days old from date of issuance.

Taxpayer Identification Numbers:

Taxpayer ID or Social Security numbers must be provided before payments can be made to vendors. IRS 1099 forms are issued to qualifying vendors being paid in excess of $600 for services provided annually. You may download the Taxpayer ID Number form using Adobe Acrobat Reader**.

Invoice Payment Methods:

The City of Thousand Oaks provides for vendors to be paid by check or by Direct Bill Pay. With Direct Bill Pay, your invoices are paid by direct deposit to your checking account through the Automated Clearing House (ACH) and electronic funds transfer (EFT) system. Vendors interested in Direct Bill Pay may download the Direct Bill Payment Authorization Form using Adobe Acrobat Reader**.

The signed form should be mailed to Accounts Payable (address on form) with a voided check or a bank account verification form attached. Forms may also be emailed to DirectPay@toaks.org.

Once your Direct Bill Pay authorization has been processed, you will receive an acceptance notification by regular mail, email, or both (your choice) prior to your next payment from the City of Thousand Oaks. Cancellation requests must be made in writing to the City.  Forms may be emailed to DirectPay@toaks.org.

Contact Information:

For vendor questions regarding the payment status of invoices, please contact the contracting department directly.

For questions regarding Taxpayer ID numbers or Direct Bill Pay, please call (805) 449-2211 or (805) 449-2254, or email DirectPay@toaks.org.

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