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2014-15 / 2015-16 Grantees
About the Program
Since 2000, the City’s Community Enhancement Grant (CEG) Program has provided grant funding opportunities for local non-profit community and school groups, such as clubs and booster organizations, to raise money to support group activities. On July 20, 2010, the Thousand Oaks City Council renewed its commitment to the program by approving continued funding and a more streamlined application process.
Funding for the grants comes from the City’s Solid Waste Management Reserve Fund. Therefore, projects must involve waste reduction and/or community beautification activities such as litter removal, tree planting and/or trimming, mulching, recycling programs, composting or non-native plant removal. (Note; e-waste recycling events are not eligible for this program.)
The grants are competitive and scored based on the established scoring criteria. All grant proposals must be submitted using the online CEG application process during the application filing period, October 1 - 22, 2015.
Community Enhancement Grant Guidelines
Please download and read the 2015/2016 Community Enhancement Grant Guidelines before beginning your application.
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Westlake High dance team
tree planting project at
Civic Arts Plaza
Newbury Park High Choir members
planting project at Hillcrest and Lynn.
Featured Project: Conejo Elementary/OCLM Outdoor Classroom Project
During the 2012/2013 school year Conejo Elementary / Open Classroom Leadership Magnet School used CEG funds to create an outdoor classroom learning environment on the school campus, which included raised garden beds, reading areas and a composting center. The following slideshow shows highlights from the project.
The CEG Application Process
- Step 1.) Read and understand the updated 2015/2016 CEG Guidelines.
- Step 2.) Create a CEG Account (Opens 10/1 and closes 10/22 @ 5:00 p.m.)
- Step 3.) Login to your CEG Account (Closes 10/22 @ 5:00 p.m.)
- Step 4.) Complete the Application in your CEG Account by 5:00pm on 10/22/15
- Step 5.) Your application will automatically be submitted at 5:00pm on 10/22/15
Choosing a Project
For the 2015/2016 Community Enhancement Grant Cycle, only projects independently proposed and implemented by the applicant will be considered. Proposed projects must provide for waste reduction, recycling, litter removal, community beautification or similar environmental benefit.The number of projects funded is limited to total funds available. Funding amounts will range from a minumum of $2,000 to a maximum of $5,000. Projects funded above the minimum $2,000 must be innovative, long term, provide significant environmental benefits or require special supplies, equipment or contracted services.
See the 2014-15 Community Enhancement Grant report to City Council to view projects that received funding for the last grant cycle.
Your application is evaluated out of 100 points. Every applicant starts with 0 points and you earn points by how well your application scores on the criteria below. The applicants with the higher scores will receive priority funding and project selection.
Please note: General scoring categories are listed below. Updated descriptions and point values will be posted mid-September.
25 pts: Completed Application
Grant application must be complete, including all required fields and other information necessary for thorough review. This includes submission of letters/documentation approving proposed project location and/or letters of support and commitment for donations and in-kind services (if applicable). Completed applications must be submitted no later than 5:00 p.m., Thursday, October 22, 2015. Late submittals or incomplete applications will not be considered.
0-10 pts: Prior Funding from Community Enhancement Grant Program
- Applicant has not received funding in last 5 grant cycles (10 points)
- Applicant received funding in 1 of the last 5 grant cycles (8 points)
- Applicant received funding in 2 of the last 5 grant cycles (6 points)
- Applicant received funding in 3 of the last 5 grant cycles (4 points)
- Applicant received funding in 4 of the last 5 grant cycles (2 points)
- Applicant received funding in 5 of the last 5 grant cycles (0 points)
0-10 pts: Donations or In-Kind services
Proposed project will obtain donations or in-kind services to assist with project implementation. Verification or proof of support/commitment must be submitted with grant application.
0-10 pts: Water/Energy Conservation Project*
Development and implementation of a water/energy conservation project or program.
0-15 pts: Innovative Project*
Proposed project is unique or has the potential to serve as a model for future projects.
0-15 pts: Long-Term Project*
Proposed project requires substantial grantee involvement over an extended period of time, typically over many months or potentially ongoing without a proposed end date.
0-15 pts: Significant Environmental Benefit*
Project with significant and/or long-term benefits in sustainability, greenhouse gas reduction, diversion programs or similar lasting environmental benefit.
* Projects that are innovative, long-term, provide significant environmental benefit, or require supplies, equipment, or specialty contracted services may request funding amounts higher than the $2,000 minimum.
The applications will be scored and then funded based on the highest ranking applicant being funded first, then to the next highest and so forth until the funds are exhausted for this grant cycle or all applications have been funded that met the minimum qualifications.
In the event of a tie for the last grant and the remaining funding is insufficient to fund the applicants, then the total City financial and in-kind support for the applicants for the last two years will be used as a tie-breaker with the applicant receiving the least City support being ranked highest and the applicant with the most City support ranked lowest.
Frequently Asked Questions [FAQ]
How much is available in grant funds?
A total of $45,000 is available in grant funds. Applicants are eligible for a minimum grant award of $2,000 and a maximum of $5,000.
Who is eligible to apply for the grant?
Non-profit organizations with a 501(c)3 designation, who meet the requirements stated in the grant guidelines, may apply. Typically, groups will have a designated person responsible for completing and submitting the application, as well as coordinating the project.
What types of projects qualify for grant funding?
Because funding for the grants comes from the City’s Solid Waste Management Reserve Fund, projects must involve waste reduction and/or community beautification activities that benefit a wide cross-section of the Thousand Oaks community. Examples of eligible projects include, but are not limited to, recycling projects, public outreach and education, litter collection, weed abatement, waste reduction programs, household hazardous waste management, universal waste recycling, stormwater quality improvements, water/energy conservation, landscaping, composting and mulching. The projects may be conducted in a single area such as a public school, city street, open space area, public right-of-way, or in a regional or citywide area.
How do I apply?
On the Community Enhancement Grant webpage (beginning October 1, 2015), in the 2015-2016 Applicants box click on “Create Account”. Complete the required fields with your contact information, enter a Username and Password and a little information about your organization, then click the "Submit" button. A confirmation email will be sent to you instructing you to log in to your account to complete your application.
After creating your Community Enhancement Grant Application account, you have until 5 p.m. on October 22nd (PST) to complete the online application and upload supporting documents. Be sure to upload the project authorization form with signatures from all affected and authorized parties (including but not limited to the property owner). You may download the project authorization form here during the application period. Click the "Update" button at the bottom of the page to save any updated information and upload any selected documents. Between October 1st and October 22nd at 5:00 p.m. (PST), you can access your account (application) as often as you like to update fields, make changes, upload documents, etc.
How do I know that my application has been submitted?
During the application filing period you can access and “update” your account as often as you like, but at 5:00 p.m. on October 22nd (PST) all applications will be closed out and submitted with the information that you last saved or “Updated”.
How do I find out the status of my application?
Within 2-3 weeks after the submittal deadline (October 22nd), applications will be reviewed and scored by a committee and award recommendations will be presented to City Council at a subsequent Council meeting (date TBD). All applicants will be notified of the results by mail after the Council meeting.
How long do I have to complete my proposed project?
Projects must be completed within the term of the grant agreement between the City and the grantee. The period is typically from the date that the City contract is signed by all parties until the October deadline of the grant year.
If awarded, when will I receive the grant funds?
The City shall fund the Grantee with the first half of the grant amount upon completion of grant agreement, and receipt and approval of Grantee’s liability insurance policy and City tax ID form. City shall fund Grantee with second half of the grant upon receipt of final project report and copies of receipts of approved expenditures, unless City has approved other payment arrangements.
What kinds of documents do I need to provide after my grant is awarded by the City Council?
A City tax ID form must be provided, and the form can be downloaded after you log into your account, or you can download the form here.
Grantees must also meet City insurance requirements and provide documents supporting the requirements, which are:
1) Grantee shall, at Grantee’s sole cost and expense and throughout the term of this Agreement and any extensions thereof, carry workers compensation statutory benefits as required by law. Grantee shall also, at Grantee’s sole cost and expense throughout the term of this Agreement and any extensions thereof, carry general personal injury/property damage liability insurance and automobile insurance with liability limites of not less than $1,000,000 each claimant, and $1,000,000 each occurrence for the injury or death of a person or persons, and property damage (which policy may have an aggregate annual limit, but in an amount of no less than $2,000,000).
2) All insurance policies shall be issued by a financially responsible company or companies authorized to do business in the State of California. City, its officers, employees and volunteers, shall be named as additional insured. Grantee shall provide City with copies of certificates for all policies, in a format acceptable to City, with the appropriate named additional insured coverage and an endorsement that they are not subject to cancellation without 30 days prior written notice to City. Insurance certificates must be submitted by Grantee and approved by City before grant service commences.
Contact Public Works Department:
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For all your questions and concerns regarding the Community Enhancement Grant, please send an email to GoGreen@toaks.org with CEG Inquiry in the subject line. You will receive a prompt response from the CEG coordinator. Questions can also be directed to the Public Works Department at (805) 449-2400.
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