Purchasing and Bids

Welcome to the Purchasing Division of the City of Thousand Oaks and thank you for your interest in doing business and providing products and services to the City.  The Purchasing Division is committed to maintaining a fair and open purchasing process for the City and its vendors while obtaining the best possible product for the City in a fiscally prudent manner.  The City's purchasing operation is decentralized with centralized oversight by the Purchasing Office.  Operating departments partner with Purchasing for the procurement of supplies, equipment, and services.

Click on any of the links shown below for more information about the City's Purchasing programs and operations:

Legal Authority
The City of Thousand Oaks procurement authority is governed by the Thousand Oaks Municipal Code, Title 3, Chapter 10 and the City of Thousand Oaks Purchasing Ordinance. 

Doing Business With the City of Thousand Oaks
Our goal is to educate our suppliers by outlining City purchasing policies and procedures and explain how a supplier may participate in the City's business.  When we do business with you, we want you to feel that each transaction was satisfactorily concluded in a respectful, fair, and professional manner; click here for more information on doing business with the City.

Local Preference Program
The City has a local preference program of 5%, up to $5,000 of the total bid price for the procurement of supplies, materials, or equipment.  The business must be located within the City limits and must provide a copy of a current business tax certificate.  This does not apply to professional services and construction. 

Bidding Opportunities
Purchases of goods and services over $50,000 are procured through a formalized Bid or Request for Proposal (RFP) process; construction bids over $45,000 are procured through either an informal or formal Bid process and are posted on the web page.  Suppliers who have registered for the specific commodity code/category designated in the RFP will receive an email notification of the posting.  All guests to the website can view solicitations and bid results, as well as bid award information; however, to download the bid document and addenda and to receive the email notifications, you must be a registered vendor.

Surplus Property
The City of Thousand Oaks sells its surplus inventory through an internet auction site.  Only public institutions can sell their items on this site.  All City surplus property is for sale “as is” and “where is,” with no warranty, guarantee, or representation of any kind, expressed or implied, as to the condition, utility or usability of the property offered for sale.  To view the City’s surplus items up for auction please visit: www.publicsurplus.com

Vendor Registration
Instructions can be found here or you can click this link to go directly to the on-line vendor registration page.  Remember, you must be a registered vendor to receive email notifications of Bids or Requests for Proposals and to download bid documents.  Should you need to modify an existing registration, click here to find instructions which will guide you through that process.

Frequently Asked Questions (FAQs)

(E-Bid Systems)  RFP and other Bidding Information:

Solicitations

Bid and Award Results

Purchase Order Terms and Conditions


Please contact us:

Purchasing@toaks.org

City of Thousand Oaks
2100 Thousand Oaks Blvd
Thousand Oaks, CA 91362
Phone: (805) 449-2100
Fax: (805) 449-2250