Applications for the 2017-2018 grant cycle are now being accepted. The deadline to submit your application is Thursday, October 19, 2017, at 5:00pm.
The CEG Application Process
- Step 1.) Read and understand the updated CEG Guidelines before beginning your application.
- Step 2.) Download and complete the Application.
Download and complete the Budget Worksheet.
Download the project authorization form here. This must be signed by all affected parties (including the property owner).
You can view an example of the contract and insurance requirements by clicking this link to download a sample contract.
- Step 3.) Email completed application and applicable forms to firstname.lastname@example.org by 5:00pm on the closing date, which is Thursday, October 19, 2017. Alternatively, the documents may be hand delivered to the Public Works counter on the first floor at City Hall by the deadline.
About the Program
Since 2000, the City’s Community Enhancement Grant (CEG) Program has provided grant funding opportunities for local non-profit community and school groups, such as clubs and booster organizations, to raise money to support group activities.
Funding comes from the City’s Solid Waste Management Reserve Fund. Therefore, projects must have an environmental benefit. Examples include litter removal, tree planting and/or trimming, mulching, recycling programs, composting, non-native plant removal, food waste reduction, water conservation or other waste reduction and/or community beautification activities . (Note: e-waste recycling events are not eligible for this program.) Only projects independently proposed and implemented by the applicant will be considered. Funding amounts will range from $2,000 to $5,000. Projects must be innovative, long term, provide significant environmental benefits and may require special supplies, equipment or contracted services.
The grants are competitive and scored based on the established scoring criteria. All grant proposals must be submitted using the online CEG application process during the application filing period, September 14 - October 19, 2017.
Choosing a Project
Featured Project: Community Conscience
During the 2016-2017 grant cycle, Community Conscience removed diseased oleander, added new irrigation system, mulch and California native plants to an area that borders a public thoroughfare. The monarch butterflies have since populated the area. Click here to watch a short video of their project.
Featured Project: Conejo Elementary/OCLM Outdoor Classroom Project
During the 2012/2013 school year Conejo Elementary / Open Classroom Leadership Magnet School used CEG funds to create an outdoor classroom learning environment on the school campus, which included raised garden beds, reading areas and a composting center. This YouTube video shows highlights from the project.
Frequently Asked Questions [FAQ]
How much is available in grant funds?
A total of $45,000 is available in grant funds. Applicants are eligible for a minimum grant award of $2,000 and a maximum of $5,000.
Who is eligible to apply for the grant?
Non-profit organizations with a 501(c)3 designation, who meet the requirements stated in the grant guidelines, may apply. Typically, groups will have a designated person responsible for completing and submitting the application, as well as coordinating the project.
How do I know that my application has been received?
You will receive an email reply from the administrator.
How do I find out the status of my application?
Within 2-4 weeks after the submittal deadline, applications will be reviewed and scored by a committee and award recommendations will be presented to City Council at a Council meeting in December. All applicants will be notified of the results by mail after the Council meeting.
How long do I have to complete my proposed project?
Projects must be completed within the term of the grant agreement between the City and the grantee. The period is typically from the date that the City contract is signed by all parties until the October deadline of the grant year.
If awarded, when will I receive the grant funds?
The City shall fund the grantee with the first half of the grant amount upon completion of grant agreement, and receipt and approval of grantee’s liability insurance policy, and City tax ID form. City shall fund Grantee with second half of the grant amount upon receipt of final project report and copies of receipts of approved expenditures, unless City has approved other payment arrangements.
What kinds of documents do I need to provide after my grant is awarded by the City Council?
Click here to fill out the required City tax ID form which must be submitted if your organization has been awarded a grant by the City Council in December.
Grantees must also meet City insurance requirements and provide supporting documents ONLY IF THE PROJECT WILL BE COMPLETED ON CITY PROPERTY:
1) Grantee shall, at Grantee’s sole cost and expense and throughout the term of this Agreement and any extensions thereof, carry workers compensation statutory benefits as required by law. Grantee shall also, at Grantee’s sole cost and expense throughout the term of this Agreement and any extensions thereof, carry general personal injury/property damage liability insurance and automobile insurance with liability limits of not less than $1,000,000 each claimant, and $1,000,000 each occurrence for the injury or death of a person or persons, and property damage (which policy may have an aggregate annual limit, but in an amount of no less than $2,000,000).
2) All insurance policies shall be issued by a financially responsible company or companies authorized to do business in the State of California. City, its officers, employees and volunteers, shall be named as additional insured. Grantee shall provide City with copies of certificates for all policies, in a format acceptable to City, with the appropriate named additional insured coverage and an endorsement that they are not subject to cancellation without 30 days prior written notice to City. Insurance certificates must be submitted by Grantee and approved by City before grant service commences.
Contact the Public Works Department:
For all your questions and concerns regarding the Community Enhancement Grant, please send an email to GoGreen@toaks.org with CEG Inquiry in the subject line. You will receive a response from the CEG coordinator. Questions can also be directed to Vanessa Pellegrino at (805) 449-2439.
Register for the Go Green e-newsletter for notification about future grant opportunities.