Community Enhancement Grant

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The application period for the 2016-2017 grant cycle is now closed.

Register for the Environmental Programs e-newsletter for notification about future grant opportunities.

You may read about the program and revised guidelines here.

When the application period opens for 2017, you may apply following the instructions below.

The CEG Application Process

Community Enhancement Grant Guidelines
Please download and read the 2016/2017 Community Enhancement Grant Guidelines before beginning your application.



About the Program

Since 2000, the City’s Community Enhancement Grant (CEG) Program has provided grant funding opportunities for local non-profit community and school groups, such as clubs and booster organizations, to raise money to support group activities. 

Funding comes from the City’s Solid Waste Management Reserve Fund. Therefore, projects must have an environmental benefit. Examples include litter removal, tree planting and/or trimming, mulching, recycling programs, composting, non-native plant removal, food waste reduction, water conservation or other waste reduction and/or community beautification activities . (Note: e-waste recycling events are not eligible for this program.) Only projects independently proposed and implemented by the applicant will be considered. Funding amounts will range from $2,000 to $5,000. Projects must be innovative, long term, provide significant environmental benefits and may require special supplies, equipment or contracted services.

The grants are competitive and scored based on the established scoring criteria. All grant proposals must be submitted using the online CEG application process during the application filing period, October 1 - 19, 2016.

 


 

Choosing a Project

See the 2015-16 Community Enhancement Grant report to City Council to view projects that received funding for that grant cycle.


 

Scoring Criteria

Application are scored out of 100 points.

25 pts: Project Description.

Examples of eligible projects include, but are not limited to: waste reduction, recycling, litter removal, landscaping, community beautification, public outreach and education, weed abatement, waste reduction programs, household hazardous waste management, universal waste recycling, stormwater quality improvements, water or energy conservation, food waste diversion (e.g., composting, donation and recovery), mulching or other environmental benefit. Extra points are awarded for those projects with long term environmental benefits, will take place over an extended period of time, are innovative or deal with food waste reduction or water conservation. The projects may be conducted in a single area such as a public school, city street, open space area, public right-of-way, or in a regional or citywide area.

0-10 pts: Prior Funding from Community Enhancement Grant Program
- Applicant has not received funding in last 5 grant cycles (10 points)
- Applicant received funding in 1 of the last 5 grant cycles (8 points)
- Applicant received funding in 2 of the last 5 grant cycles (6 points)
- Applicant received funding in 3 of the last 5 grant cycles (4 points)
- Applicant received funding in 4 of the last 5 grant cycles (2 points)
- Applicant received funding in 5 of the last 5 grant cycles (0 points)

0-10 pts: Donations or In-Kind Services
Proposed project will obtain donations or in-kind services to assist with project implementation. Verification or proof of support/commitment must be submitted with grant application.

0-10 pts: Water/Energy Conservation or Food Waste Diversion Project or Program*
Development and implementation of a water/energy conservation or food waste diversion (composting, donation, recovery) project or program.

0-15 pts: Innovative Project
Proposed project is unique, innovative or has the potential to serve as a model for future projects.

0-15 pts: Long-Term Project*
Proposed project requires substantial grantee involvement over an extended period of time, typically over many months or potentially ongoing without a specific end date.

0-15 pts: Significant Environmental Benefit*
Project with significant and/or long-term benefits in sustainability, greenhouse gas reduction, diversion programs or similar lasting environmental benefit.

Pass/Fail: Completed Application
Grant application must be complete, including all required fields and other information necessary for thorough review. This includes submission of letters/documentation approving proposed project location and/or letters of support and commitment for donations and in-kind services (if applicable). Completed applications must be submitted no later than 5:30 p.m. on the closing date. Late submittals or incomplete applications will not be considered.

Applications will be funded based on highest score on down until the funds are exhausted for this grant cycle or all applications meeting the minimum qualifications have been funded. In the event of a tie for the last grant and the remaining funding is insufficient to fund the applicants, then the applicant receiving the least City support over the past two years will be ranked highest.

Featured Project: Conejo Elementary/OCLM Outdoor Classroom Project
During the 2012/2013 school year Conejo Elementary / Open Classroom Leadership Magnet School used CEG funds to create an outdoor classroom learning environment on the school campus, which included raised garden beds, reading areas and a composting center. This YouTube video shows highlights from the project.


 

Frequently Asked Questions [FAQ]

How much is available in grant funds?
A total of $45,000 is available in grant funds. Applicants are eligible for a minimum grant award of $2,000 and a maximum of $5,000.

Who is eligible to apply for the grant?
Non-profit organizations with a 501(c)3 designation, who meet the requirements stated in the grant guidelines, may apply. Typically, groups will have a designated person responsible for completing and submitting the application, as well as coordinating the project.

How do I know that my application has been received?
You will receive an email reply from the administrator.

How do I find out the status of my application?
Within 2-3 weeks after the submittal deadline, applications will be reviewed and scored by a committee and award recommendations will be presented to City Council at the Council meeting of December 6, 2016. All applicants will be notified of the results by mail after the Council meeting.

How long do I have to complete my proposed project?
Projects must be completed within the term of the grant agreement between the City and the grantee. The period is typically from the date that the City contract is signed by all parties until the October deadline of the grant year.

If awarded, when will I receive the grant funds?
The City shall fund the grantee with the first half of the grant amount upon completion of grant agreement, and receipt and approval of grantee’s liability insurance policy, and City tax ID form. City shall fund Grantee with second half of the grant amount upon receipt of final project report and copies of receipts of approved expenditures, unless City has approved other payment arrangements.

What kinds of documents do I need to provide after my grant is awarded by the City Council?
Click here to fill out the required City tax ID form which must be submitted if your organization has been awarded a grant by the City Council in December. 

Grantees must also meet City insurance requirements and provide supporting documents ONLY IF THE PROJECT WILL BE COMPLETED ON CITY PROPERTY: 
1) Grantee shall, at Grantee’s sole cost and expense and throughout the term of this Agreement and any extensions thereof, carry workers compensation statutory benefits as required by law. Grantee shall also, at Grantee’s sole cost and expense throughout the term of this Agreement and any extensions thereof, carry general personal injury/property damage liability insurance and automobile insurance with liability limits of not less than $1,000,000 each claimant, and $1,000,000 each occurrence for the injury or death of a person or persons, and property damage (which policy may have an aggregate annual limit, but in an amount of no less than $2,000,000). 
2) All insurance policies shall be issued by a financially responsible company or companies authorized to do business in the State of California. City, its officers, employees and volunteers, shall be named as additional insured. Grantee shall provide City with copies of certificates for all policies, in a format acceptable to City, with the appropriate named additional insured coverage and an endorsement that they are not subject to cancellation without 30 days prior written notice to City. Insurance certificates must be submitted by Grantee and approved by City before grant service commences.

Contact the Public Works Department:

For all your questions and concerns regarding the Community Enhancement Grant, please send an email to GoGreen@toaks.org with CEG Inquiry in the subject line. You will receive a prompt response from the CEG coordinator. Questions can also be directed to Vanessa Pellegrino at (805) 449-2439.

 

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